Information

Privacy Policy

※日本語のプライバシーポリシーはこちら
  1. Basic Policy on the Protection of Personal Information
    NS TOOL Co., Ltd., (hereinafter referred to as “we,” “us,” and “our”) shall strive to thoroughly protect the personal information provided by the customers who use this website in handling such information. We shall also comply with laws, government decrees, ministerial ordinances, and any other guidelines related to the protection of the personal information to enable our customers to use this website without worry.
  2. Definition of Personal Information and Personal Data
    Personal information refers to any of the following.
    1. ① Any information related to a living person that can be used to identify a specific individual, such as name, address, date of birth, gender, occupation, telephone number, or email address.
    2. ② Any information that can easily be used to identify a specific individual by reference to one or more factors.
    3. ③ Those containing an individual identification code.
      Personal data means personal information constituting a personal information database etc. (Article 16, Paragraph 1, of the Act on the Protection of Personal Information)
  3. Business Operator Information
    Corporate Name: NS TOOL Co., Ltd.
    Address: 6F., Sumitomo Fudosan Oimachi Ekimae Bldg., 1-28-1 Oi, Shinagawa-ku, Tokyo
    President: Hiroji Goto
  4. Method of Acquiring Personal Data
    We acquire your name, company name, department, address, email address, telephone number, and fax number on this website when you send an inquiry form.
  5. Purpose of Use of Personal Information
    We use personal information appropriately for the following purposes on this website.
    Personal information will not be used beyond the following purposes without obtaining in advance the principal’s consent.
    1. ① Personal information of customers
      1. To inform you about our products and services or the holding of various events and campaigns by sending printed advertisements, telephone solicitations, or sending emails.
      2. To conduct questionnaire surveys for product development or consideration of measures to improve customer satisfaction.
      3. To respond to various inquiries and document requests.
    2. ② Personal Information of Shareholders
      1. To exercise rights and fulfill obligations under the Companies Act.
      2. To provide convenience for your position as a shareholder.
      3. To implement the various measures to facilitate relationships with our shareholders.
      4. To manage shareholder information, such as creating shareholder data by prescribed standards under the various laws.
    3. ③ Personal Information of Applicants
      1. To provide various information (seminars, events, company briefings, website information, etc.) and accept applications related to our recruitment activities.
      2. To conduct recruitment screening.
      3. For administrative processing, such as contact regarding recruitment selection.
      4. To inform procedures of joining a company.
      5. For employment management after being hired.
  6. Changing the Purpose of Use of Personal Information
    Generally, we do not change the purpose of use as specified in the preceding paragraph except to obtain the principal's consent in advance. However, to the extent that it is reasonably recognized that there is considerable relevance to the purpose of use before the change, this shall not apply if the purpose of use after the change is announced in advance and the change is made.
  7. Management of Personal Information
    We inspect the handling of personal information, management system, and efforts to continuously improve and review. In addition, in order to protect against unauthorized access, falsification, leakage, loss, and damage, we provide education and training for all employees and officers.
    When the necessity is lost in light of the purpose of use of personal information, we erase or discard personal information, and the erasure and disposal shall be done within the scope necessary for the execution of our business by the necessary and appropriate measures to prevent the danger of leakage to the outside.
  8. Joint use of Personal Data
    In order to achieve the purpose of use, we share personal data within the following scope.
    1. ① Items of shared personal data
      Name, company name, email address, phone number
    2. ② Scope of joint use
      NS TOOL Co., Ltd., and its subsidiaries
    3. ③ Purpose of joint use
      1. To inform you about our products and services or the holding of various events and campaigns by sending printed advertisements, telephone solicitations, or sending emails.
      2. To conduct questionnaire surveys for product development or consideration of measures to improve customer satisfaction.
      3. To respond to various inquiries, document requests, etc.
  9. Provision of Personal Data to Third Parties
    We will not provide the personal data that we acquired to a third party without obtaining in advance the principal’s consent.
    However, this shall not apply in the following cases.
    1. ① When required by law.
    2. ② When it is necessary to protect a person's life, body, or property, and it is difficult to obtain the principal's consent.
    3. ③ When it is particularly necessary to improve public health or promote the sound development of children, and it is difficult to obtain the principal's consent.
    4. ④ When it is necessary to cooperate with a national institution, a local public entity, or a person entrusted by them in carrying out the affairs stipulated by laws and regulations and when there is a risk of hindering the performance by obtaining the principal's consent.

      5. In addition, the following cases do not fall under the above provision to third parties.
    5. ① When personal data is provided in conjunction with business succession due to merger or other reasons.
    6. ② When personal data is provided in conjunction with entrusting all or part of the handling of personal data to the extent necessary to achieve the purpose of use that is specified in 2 above.
    7. ③ In cases where personal data shared with a specific person is to be provided to the specific person, and the relevant person is notified of this fact and legal matters in advance, or the person is in a state where the person can easily know.
  10. Disclosure, Correction, or Suspension of Use of Personal Data
    At the request of the individual, we will notify you of the purpose of use and disclose, correct, add, delete, suspend, or delete the retained personal data (Article 16, Paragraph 4, of the Act on the Protection of Personal Information) in accordance with procedures prescribed by us. However, if we cannot verify your identity, we will not be able to respond to your request.
    Please note that we cannot answer any inquiries regarding the content of the selection process and the results of the selection process.
  11. Contact Information Regarding the Handling of Personal Information
    Please click here for the above Disclosure, Correction, or Suspension of Use of Personal Data. After that, we will send you a prescribed request form by mail or email, so please fill in all the prescribed items, attach the following Documents for Identity Verification, and send it to the address below. At that time, please write in red on the envelope, “Documents requesting disclosure are enclosed.” In addition, we do not accept any requests by telephone, fax, email, or face-to-face. Please note that we only accept requests sent by postal mail to our personal information consultation desk below, and employees of our departments do not accept any requests.

    Contact:
    6F, Sumitomo Fudosan Oimachi Ekimae Bldg., 1-28-1 Oi, Shinagawa-ku, Tokyo 140-0014
    NS TOOL Co., Ltd., Personal Information Consultation Desk

    Request for Disclosure, Correction, or Suspension of Use of Personal Data by an agent
    When the person is a minor or an adult ward if a legal representative or an agent entrusted by the person to make a request for Disclosure, Correction, or Suspension of Use of Personal Data. In addition to the documents in the preceding paragraph, please enclose the following documents (① or ②).
    1. ① In the case of a legal representative
      1. ・Prescribed request form by us
      2. ・Documents to verify that there is legal representation
        (a copy of the family register, or in the case of a person with parental authority, a copy of the health insurance card with the dependents filled in is also acceptable)
      3. ・Documents for identity verification of the legal representative
    2. ② In the case of an entrusted agent
      1. ・Power of Attorney (filled in by the person and stamped with a registered seal)
      2. ・Seal certificate of the person
      3. ・Documents for identity verification of the agent
    Fee and collection method of a request for Disclosure, Correction, or Suspension of Use of Personal Data
    A fee of \500 is required for each request for Notification of Purpose of Use or Disclosure. Please enclose \500 worth of postage stamps with the request form. (Please note that the fee amount is subject to change without notice.)
    *If the fee is insufficient or is not enclosed, we will contact you to that effect, but if payment is not proceeded within the specified period, it will be regarded as there is no request for disclosure.

    Method of reply to a request for Disclosure, Correction, or Suspension of Use of Personal Data
    We will reply in writing to the address of the person who made the request. We aim to send a reply within one month from receiving your request, but please note that it may be delayed due to unforeseen circumstances.

    Purpose of Use of personal information acquired regarding a request for Disclosure, Correction, or Suspension of Use of Personal Data.
    Personal information acquired in conjunction with a request for Disclosure, Correction, or Suspension of Use of Personal Data shall be handled within the scope necessary for the request for disclosure. The submitted documents will be kept for two years after we reply completely and then discarded.

    Reasons why we cannot accept to respond for Disclosure, Correction, or Suspension of Use of Personal Data.
    In the following cases, we may not be able to respond to a request for Disclosure, Correction, or Suspension of Use of Personal Data. If we cannot accept nor comply with your request for disclosure, we will notify you to that effect with the reason. In this case, the fee (same amount) will not be refunded.
    1. ① When the identity of the individual or the agent cannot be verified
    2. ② When the authority of representation cannot be verified at the time of a request by an agent
    3. ③ When there is a deficiency in the prescribed request documents
    4. ④ When the subject of the request for disclosure does not correspond to the personal data that we hold
    5. ⑤ When there is a risk of harming the life, body, or property and other rights and interests of the individual or a third party
    6. ⑥ When there is a risk of a significant hindrance to the proper implementation of our business
    7. ⑦ When it would violate other laws and regulations
    8. ⑧ Regarding a request for the Notification of Purpose of Use for retained personal data, when the purpose of use of retained personal data that identifies the individual is clarified according to the purpose of use that we announced (the above Purpose of Use Personal Information)
    9. ⑨ Regarding a request for Correction, Addition, or Deletion of Content of retained personal data, when 1) the request is not made on the grounds that the content of the retained personal data that identifies the individual is not true, or 2) special procedures are stipulated by other laws and regulations regarding the Correction, Addition, or Deletion of the Content
    10. ⑩ Regarding a request for the Suspension of Use or Erasure of retained personal data, in cases where 1) the request is not made on the grounds that the content of the retained personal data that identifies the individual is handled in violation of the provisions of Article 18 or 19, or 2) it does not prove there is a reason for the request, or 3) it is difficult to suspend use if a large amount of money for the Suspension of Use or Erasure of retained personal data is required, and the necessary alternative measures are implemented to protect the rights and interests of the individual
    11. ⑪ Regarding a request for the Suspension of Provision to Third Parties of retained personal data, in cases where 1) the request is not made on the grounds that the content of the retained personal data that identifies the individual is handled in violation of the provisions of Article 27, Paragraph 1, or Article 28, or 2) it does not prove there is a reason for the request, or 3) it is difficult to suspend provision to third parties if a large amount of money for the Suspension of Provision to Third Parties of retained personal data is required, and the necessary alternative measures are implemented to protect the rights and interests of the individual
    12. ⑫ Regarding a request for the Suspension of Use or Erasure or Suspension of Provision to Third Parties of retained personal data, in cases where 1) the request is that the reason is that we no longer need to use the retained personal data that identifies the individual or the situation specified in the main text of Article 26, Paragraph 1, of the Act occurs, or the request is not made on the grounds that there is a risk of harming the rights or legitimate interests by the handling of retained personal data that identifies the individual, or 2) it does not prove there is a reason for the request, or 3) it is difficult to suspend use or suspend provision to third parties if a large amount of money for the Suspension of Use or Erasure or Suspension of Provision to Third Parties of retained personal data is required, and the necessary alternative measures are implemented to protect the rights and interests of the individual
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    SSL (Secure Socket Layer) is a mechanism for encrypting and transmitting data over the Internet.
    This website supports SSL to prevent your personal information from being read or tampered with by a third party.
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  14. Changing this Policy
    We may review this policy from time to time and change it without notice due to the enactment or revision of laws and regulations.
    Any changes to this policy will become effective when the revised policy is posted on this website or becomes available by other methods.